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Why Email in the Cloud is the Best Choice for Your Business

Cloud EmailEmail in the cloud, stored in a remote location and provided to you and your employees over the Internet, is a smart decision for most companies of all sizes. Hosted email has distinct advantages over running your own email servers because it’s scalable, can be implemented quickly, and there is very rarely any downtime.

Minimal Setup and Administration

Because cloud-based email servers are located offsite and managed by a team of specialized professionals, setup, administration, and configuration is negligible. Adding a new account is quick and easy via a web browser and can be easily accessed by the mail program of your choice. Hosted email also frees up your IT staff to work on initiatives that improve and enhance your organization’s productivity.

If you have a personal Gmail or Yahoo email account, you are already using a cloud-based email system. However, in business it’s far more professional to use an email address with your business’ domain name.

Improved Security

Cloud-based email is monitored around-the-clock, with a team of dedicated specialists who resolve most problems before you are aware of them, even outside normal business hours. Cloud-based email typically includes robust spam and virus filtering to protect your organization from the annoying flood of unwanted (and often dangerous) spam and virus attachments.

This also means your business correspondence is better protected from hackers. All your email is backed up on multiple servers in multiple locations so the risk of data loss is significantly diminished.

Office 365

The most popular business solution for hosted email is Office 365, which includes Exchange online (Microsoft’s hosted email), along with Lync online, SharePoint online, and a license for the suite of Microsoft Office applications (Outlook, Word, Excel, PowerPoint, etc.) for use on multiple devices. Plans range from approximately $5 to $20 per user per month depending upon the services and features needed. The more expensive plans include advanced features such as Rights Management where you can restrict the type of data that can be sent so you can prevent sensitive data from being shared (or stolen), as well as eDiscovery that can be used to archive and retain emails for legal purposes.

Office 365 also offers integration within the actual services themselves. For example, Lync, its instant messaging service, will represent your availability based on your Outlook calendar – at times when you have an appointment on your calendar, Lync will show your status as “Busy.” As a Microsoft Silver Partner and Cloud Champion, NetEffect has performed numerous Office 365 migrations for many types of organizations.

Scalable Solutions, Scalable Pricing

When email services are in the cloud, this relieves you of the need to purchase, maintain, and upgrade hardware and software over time. Email in the cloud can be tailored specifically to your company, regardless of the size. Cloud-based email provides a feature-rich, scalable messaging solution, and is an excellent value.

The NetEffect Difference

With all these factors in mind, it’s easy to see why cloud email services are a good fit for most companies. Having been in the IT service business since 2002, NetEffect has a proven track record for the reliability you need.

Our staff is knowledgeable and friendly, and always available should any problems arise. We offer easy-to-understand flat rate pricing for all our services, including email, so there won’t be any surprises.

If you’d like a free estimate for cloud-based email for your business, contact us today!